8 Tips to Assemble an Effective Construction Site Office
Building an effective construction site office is an important part of the productivity of your workers and overall job site efficiency.
There are more than 680,000 construction employers across the country with a wide variety of job types that keep several million people employed and our cities growing.
Some of those projects require a construction site office to keep everything running smoothly and the build moving in the right direction. These spaces provide a lot of structure and support to the whole company. In many cases, they are an integral part of the success of the project.
But it can seem overwhelming to get one set up and running, which is why we’ve put together a list of our top eight tips for getting your temporary office ready to go.
1. Develop a Plan Before Acting
It’s tempting to jump right into putting together your job site office, especially because most things can’t move forward until that task is complete. But it’s very important to develop a good, solid plan before moving forward.
Mistakes that can be made when you move too quickly will end up costing you money and time in the long run. It’s better to get things done right the first time.
The great thing about a portable job site office is that you generally only have to do the creation once and then it can simply be moved from one job to the next. So taking the time to do it right the first time will give you huge benefits for many jobs to come.
2. Don’t Start from Scratch
When you own a construction company, it’s natural to revert back to doing everything from scratch. But a construction site office isn’t the place to waste the time or energy on doing it yourself.
Make the whole process much simpler by getting a used construction office trailer as your base.
These trailers are the perfect starting ground for you to customize exactly what your company needs but at a fraction of the cost. Don’t make it harder than it needs to be!
3. Allow for Open Communication
A large hurdle that almost every construction company has to work through on every job is the need for open, clear communication. Every job has multiple people doing various aspects of the overall build, which, if not managed correctly, can lead to massive problems and a lot of mistakes.
Make sure you take the need for good communication within the company into account when designing your portable office trailer. It should be set up with the right systems and equipment to keep everyone on the same page.
4. Create Organizational Systems
Along the same lines, the job site office is the most important aspect of keeping the whole construction job organized. When the construction office is a mess, the whole project is going to turn out that way. Everyone who needs to should be able to find exactly what they’re looking for in the office.
One of the best tips for keeping a construction site organized is to plan ahead of time for what type of paperwork you’ll be dealing with. Having a system already in place for plans, invoices, receipts, and other paperwork will cut down on the mess and confusion.
5. Keep Things Flexible
While having a system for everything and a plan in place is important, it’s also helpful to leave room for changes and some flexibility. Construction sites and jobs are always changing, so there is no use in becoming too rigid about your office setup.
It’s also very helpful to set things up in a way that is easy to tear down, pack up, move to a new location, and set back up. Keeping this in mind will help you get the most practical end result possible.
6. Consider the Required Tasks
As you begin to get your job site office setup, make sure to keep the actual tasks that will be performed in the office in mind. The most efficient construction site offices have a space for each of the individual responsibilities.
This would look like a large open table where plans could be laid out and inspected. Or a quiet area where phone calls with vendors can be made. The specifics of the office will vary depending on the exact job and what’s required of those working in it but it’s good to keep those practical matters in mind.
7. Think About Comfort
Depending on the size of the construction project, the portable office trailer may be needed for several months at a time and over several seasons. And those working in it will spend a good chunk of time in there, regardless of the weather.
Because of this, it’s important to think about making the office as comfortable as you can to keep productivity high.
The main concern should be heating and air conditioning systems. And while they won’t be the same as one in a typical office building, it’s helpful to have some kind of system in place.
8. Fill with the Right Supplies
No office is complete or usable until it’s filled with the right supplies. THere’s nothing worse than getting ready to start a task only to realize you have to run to the supply store because you’re out of pens.
Having an area where you can keep the necessary supplies in stock and ready to go will keep everyone on task and focused.
As you continue to have jobs and projects, you’ll get a good sense of how much and what types of supplies you’ll need to have on hand for the types of construction you’re doing.
Setting Up a Successful Construction Site Office
Construction as a whole is a lot of moving parts. A successful company is the one that’s figured out how to manage all of those parts, get things done in the right order and on the right timeline.
Setting up a successful, efficient construction site office will only help you keep everything in order and work to your advantage. It might take a little extra effort upfront but you’ll reap the benefits throughout the whole project.
If you’re looking to set up a construction site office as quickly as possible, check out our portable options and contact us today for a free quote!